Accountants for HVAC Businesses
Discover top-rated CPAs and accounting firms for HVAC contractors. Expert in job costing, cash flow planning, tax deduction strategies, and field-service software integration.
Accountants
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How much does an accountant cost for an HVAC business?
Accountants who support HVAC contractors typically charge between $150 and $400 per hour, or offer monthly packages ranging from $500 to $3,000+ depending on the volume of jobs, payroll management, software support, and advisory services. Ask whether tax planning, quarterly financial reviews, or job costing setup are included in the package.
FrequentlyAsked Questions
What services do HVAC accountants provide?
They deliver bookkeeping, job costing per service, WIP accounting, payroll management for technicians and subcontractors, tax planning (including equipment write-offs and energy credits), and financial reporting tailored to seasonal peak cycles.
How can I find an accountant who specializes in HVAC businesses?
Use Sam’s List directory filters—look for firms listing “HVAC,” “field service” or “contractor accounting” expertise. Confirm their familiarity with software like QuickBooks, ServiceTitan, Xero, or Jobber.
Do these accountants help with service contract finances and recurring revenue?
Yes. HVAC-savvy accountants set up systems to manage service agreements and recurring billing, including deferred revenue tracking and accurate financial forecasting for ongoing maintenance contracts.
Should I choose a local or virtual accountant for HVAC accounting?
Local accountants may better understand state licensing, equipment tax laws, and local utility regulations. Remote firms often offer stronger tech integration and scalable support. Select based on preference for in-person collaboration or tech-forward workflows.
When should HVAC contractors hire an accountant?
Ideal times include before tax season, after purchasing major equipment or vehicles, when hiring subcontractors or offering service contracts. Proactive financial setup helps minimize risk and optimize growth.
Can they support inventory tracking and depreciation for HVAC parts and vehicles?
Absolutely. Industry-focused accountants help manage HVAC inventory (units, refrigerants, tools), set up depreciation schedules, and maximize deductions on capital assets like service vans and diagnostic equipment.,
Not sure who’s right for you as an HVAC business? Answer a few quick questions, and we’ll introduce you to someone who fits.
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