If you're preparing to sell yourS-Corporationand feeling overwhelmed by tax jargon likedepreciation recapture,you're not alone. Whether you're a restaurant owner retiring after decades or a startup founder winding down, understanding how depreciation impacts your tax bill at sale time is critical.
This guide explains depreciation recapture in plain English—especially when selling at a loss—so you can make smarter decisions and avoid surprise IRS bills.
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What Is Depreciation Recapture?
When you buy business assets like kitchen equipment, decor, or a liquor license, you can usually write off the cost through depreciation. These deductions reduce your taxable income over time.
But when you sell the business (or its assets), the IRS may want some of those deductions “recaptured”—i.e., taxed.
Depreciation recapturehappens when:
You sell an asset for more than its depreciated (adjusted) basis, and
The IRS taxes the gain up to the depreciation taken as ordinary income, not lower-rate capital gains.
It ensures you don’t get a permanent tax break for assets that ended up increasing in value.
Selling at a Loss? Here's the Good News
If you’re selling your S-Corp or its assets at a loss, you typically do not owe depreciation recapture. Here’s why:
There’s no gain, so there’s nothing to "recapture."
But here’s the catch: The IRS doesn’t look at your business sale as one big number. They treat it as the sale of individual assets (in an asset sale).
So even if your business sold for less than you put in, some assets might have gains, triggering recapture.
Example: Restaurant S-Corp Sale
Imagine you started a restaurant 10 years ago:
You bought $300,000 in leasehold improvements, kitchen equipment, decor, and a liquor license.
Over time, you added another $100,000 in assets.
Let’s say $350,000 of those assets are now fully depreciated, and $50,000 still have some basis.
You sell everything in an asset sale for $300,000.
At first glance, it feels like a loss—you put in $400K+, now you're getting $300K.
But for taxes, here’s what matters:
The adjusted basis of yourassets(what you’ve depreciated vs. not),
The allocation of the sale price across assets (equipment, goodwill, etc.).
If some fully depreciated items are allocated high sale values, you may owe recapture on those.
Additional Example:
A depreciated company car originally costing $50,000, now fully depreciated, sells for $20,000 — the entire $20,000 is ordinary income via recapture.
However, if a partially depreciated real estate asset is sold at a loss, it triggers aSection 1231ordinary loss, not recapture.
Section 1231: Your Friend When Selling at a Loss
Here’s where things get better. Losses from selling business assets (after depreciation) are often treated as ordinary losses under Section 1231. This is good news because:
Ordinary losses offset other income (like salary or investment gains),
They’re not limited like capital losses.
So even if you don’t get depreciation recapture, you may walk away with a useful tax loss.
Key Forms and IRS Rules
To report an asset sale and any depreciation recapture:
UseForm 4797– Sales of Business Property.
Each asset sold must be listed with:
Original cost,
Accumulated depreciation,
Adjusted basis,
Sale price,
Gain or loss.
The S-Corp then reports the net result on Schedule K-1, passed to each shareholder.
Tax Code Updates:
The 2024 tax updates under the "One Big Beautiful Bill" reaffirm rules on straight-line depreciation for real estate, and caps on Section 1250 recapture at 25%.
Common Mistakes to Avoid
Here’s where S-Corp owners often get tripped up:
1.Not Allocating Sale Price Correctly
Even in a loss sale, some assets can still have taxable gains. You must assign sale prices individually—goodwill, equipment, liquor license, etc.
2.Forgetting That Recapture Applies Even If You Didn’t Take the Deduction
If youcouldhave depreciated an asset but didn’t, the IRS still assumes you did. That’s called “allowed or allowable” depreciation.
3.Depreciating Instead of Expensing Low-Cost Items
If your assets were under $2,500 each, you could have expensed them under the de minimis safe harbor. That could’ve saved complexity and future recapture.
Going forward, consider expensing small equipment instead of depreciating, unless there’s a clear strategic reason not to.
FAQs
Is there depreciation recapture if I sell at a loss?
Usually no. Depreciation recapture only applies when the sale price exceeds the asset’s adjusted basis (i.e., gain).
How is the loss treated on my taxes?
Losses from depreciable business property are usually ordinary losses, passed through to shareholders. These can offset other income.
Can buyers just expense low-value assets?
Yes. Assets under $2,500 (per item) can be expensed immediately by the buyer, which may influence how they allocate purchase price (less recapture for you, faster deductions for them).
What if I sell S-Corp stock instead?
Stock sales avoid depreciation recapture entirely—but buyers typically avoid them due to hidden liabilities and lost depreciation benefits.
How do I avoid depreciation recapture entirely?
Only in limited cases:
Do a 1031 exchange (for real property),
Transfer to a charitable remainder trust,
Die (seriously—your heirs get a stepped-up basis),
Or allocate more of the sale price to goodwill and less to depreciated assets (negotiable).
External Sources for Authority and Reference
Final Takeaway for Business Owners
Depreciation recapture isn’t a penalty—it’s just tax deferral catching up. But if you're selling your S-Corp at a loss, it's usually not your biggest problem.
Still, make sure to:
Allocate assets properly,
Use Form 4797 correctly,
Understand the difference between gains, losses, and recapture,
And work with a tax pro who understands small business asset sales.
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Author: Kimi, Co-founder of Sam's List
Kimi writes about what she's learning while building Sam's List and shares honest takeaways from her conversations with accountants and financial advisors across the country. None of this is financial advice—just the stuff most people wish someone told them sooner.
